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      How to Create a Compelling Meeting Agenda

      Have You Tried Using Questions?

      Meetings are an essential part of collaboration, but making them efficient and engaging can be challenging. Want to ensure your meetings are impactful and inclusive? The secret might be simpler than you think: frame your agenda around questions rather than traditional bullet points.

      Why Use Questions?

      • Encourage Engagement: Asking questions sparks curiosity and invites participation. It turns passive attendees into active contributors.
      • Stay Focused: When each agenda item is a question, it’s clear when the topic is resolved—the meeting ends when the questions are answered.
      • Relevant Participation: Questions help identify who really needs to be in the meeting. Only those essential to answering the questions should attend, reducing unnecessary attendees.

      How to Create a Question-Based Agenda

      1. Ask for Input: Before setting your agenda, ask attendees for their input. This ensures everyone feels involved and helps identify key areas to address.

      2. Frame Agenda Items as Questions: Instead of generic topics like "Budget Update," ask, "How can we reduce spending by $50K this quarter?" This provides a clear focus and a specific outcome to aim for.

      3. Assign Roles: Make each attendee accountable for answering specific questions based on their expertise. This clarifies everyone’s role and contribution to the meeting.

      4. Time Management: Estimate the time needed for each question. This keeps the meeting on track and ensures there’s time for all key discussions.

      Example of a Question-Based Agenda

      • Sam: What were last week’s key discussions? What is the goal of this meeting? (5 minutes)
      • Lisa: What are the potential ideas for the branding campaign? (5 minutes)
      • Sam, Lisa, Jackson, Latoya: How should we implement these ideas? What are your impressions and feedback on each idea? (20 minutes)
      • Sam, Lisa, Jackson, Latoya: What’s the most impactful, cost-effective marketing campaign we can run to meet our quarterly goal? (Final decision maker: Latoya) (10 minutes)
      • Sam: Give thanks and recognition (5 minutes)
      • Sam: Wrap-up – What are the key takeaways from today? What are the next action steps, and who is responsible for each? (5 minutes)